Verified Staff Addition

SalaryBox lets you verify your staff’s identity and background while adding them to your team. Fetch verified details such as name, date of birth, address, and past employment directly from official government records during the onboarding process, helping you identify inconsistencies before an employee joins your organization. The verification fee is deducted from your SalaryBox Wallet balance.

Note: Make sure you have sufficient balance in your SalaryBox Wallet before proceeding. You can add funds from Subscriptions & Billing > Wallet > Add Funds.

Note: After adding a staff member, all verification-related details — including verification status, government ID checks, mismatches, and issues — will now appear under the Staff Verification section in My Team. Navigate to My Team > Staff Verification to review verification statuses, view flagged issues, and manage your team’s verification records.

Steps to Add a Verified Staff Member On Web #

1. Log in to the SalaryBox web app at web.salarybox.in.
2. Go to My Team from the left menu.
3. Click Add Staff in the top-right corner.
4. The Enter Phone Number dialog will appear. Enter the employee’s phone number and click Verify & Add Staff. The verification fee will be deducted from your wallet balance, and the employee’s details will be auto-fetched using the mobile number. If the data is not available via the mobile number, the Enter Government IDs screen will appear where you can enter the following details to verify:
   • PAN — Permanent Account Number.
   • Driving Licence — Driving licence number.
   • Voter ID — Voter ID card number.
   • UAN (Universal Account Number) — The employee’s EPF UAN number. If provided, past employment details from EPF records will also be fetched.
5. The Edit Staff Details form will appear with auto-filled data fetched using the phone number.
6. Review the auto-filled details and make any corrections if needed.
7. Before clicking Add Staff, you will see a “Mark as verified” checkbox at the bottom of the form.
   • If you check the “Mark as verified” box, the staff member will be added with a Verified status.
   • If you leave it unchecked, the staff member will be added with a Pending status, and you can verify them later from the Staff Verification section.
8. Click Add Staff to save the employee.

After adding: Go to My Team > Staff Verification to view the employee’s verification status. If there are any mismatches or issues found in the staff’s details (such as name or date of birth not matching across PAN and Driving License), the status will show as “Issues found” with a detailed breakdown of the discrepancies. You can click Review to see the specific mismatches and take corrective action.

Steps to Add a Verified Staff Member On Android #

1. Open the SalaryBox app on your phone.
2. Tap Add Staff on the Home screen.
3. Enter the employee’s phone number and tap Verify & Add Staff. The verification fee will be deducted from your wallet balance, and the employee’s details will be auto-fetched using the mobile number. If the data is not available via the mobile number, the Enter Government IDs screen will appear where you can enter the following details to verify:
   • PAN — Permanent Account Number.
   • Driving Licence — Driving licence number.
   • Voter ID — Voter ID card number.
   • UAN (Universal Account Number) — The employee’s EPF UAN number. If provided, past employment details from EPF records will also be fetched.
4. The Edit Staff Details form will appear with auto-filled data fetched using the phone number.
5. Review the auto-filled details and make any corrections if needed.
6. Before tapping Add Staff, you will see a “Mark as verified” checkbox at the bottom of the form.
   • If you check the “Mark as verified” box, the staff member will be added with a Verified status.
   • If you leave it unchecked, the staff member will be added with a Pending status, and you can verify them later from the Staff Verification section.
7. Tap Add Staff to save the employee.

After adding: Open My Team > Staff Verification to view the employee’s verification status. If there are any mismatches or issues found in the staff’s details (such as name or date of birth not matching across PAN and Driving License), the status will show as “Issues found” with a detailed breakdown of the discrepancies. Tap Review to see the specific mismatches and take corrective action.