Auto Generate Employee ID

Now you can automatically assign a unique Employee ID to every new staff member instead of entering it manually. Auto-generated Employee IDs help maintain a consistent ID format, prevent duplicate entries, and save time whenever new employees are added. This ensures accurate record-keeping and streamlines employee management across your organization. 

Note: Changes you make here only affect new employees. Existing employees keep their current IDs.

Steps to Set Up from the Web #

1. Log in to the SalaryBox web portal using your registered mobile number.
2. Go to the Settings section.
3. Under My Team, select Auto Generate Employee ID.
4. Toggle on Auto-assign Employee IDs.
   
   Once the feature is on, you can configure the following four options:
   
   • Auto-assign Employee IDs: The main switch. When turned on, every new employee automatically receives the next available ID in your chosen format. When off, you enter Employee IDs manually.
     
   • Prefix: A custom text added before the employee number (for example, SB or EM-) to make Employee IDs aligned with your company’s naming convention.
     
   • Next number: The number that will be assigned to the next employee you add. For example, if you set it to 25, the next employee’s ID will use 25 and  then count upward (26, 27, and so on).
     
   • Digits in number: Standardizes the length of the numeric portion of Employee IDs for a consistent and organized numbering system. 
     
     The number you enter is the total length of the numeric part:
     
     • 1 digit = “5”
     • 2 digits = “05”
     • 3 digits = “005”
       
       
5. Once you are happy with the format, click Save Changes.

Your settings are now active. Every new employee added from this point will automatically receive the next ID in the format you set up.