Setting up Penalty and Overtime Policies

You want to establish rules for penalizing late attendance or calculating overtime pay. Setting these policies helps maintain discipline and rewards extra work accurately. #

A. Setting Up the Early Leaving Policy #

Purpose: Automatically apply salary deductions when employees leave work before their scheduled time.

Steps:

1. Go to My Team > Penalty & Overtime.
2. Select the employee’s name.
3. Set Allowed Early Leaving Days – defines how many early leaves are permitted without penalty.
4. Configure Only deduct if they leave earlier than – sets the grace period before a deduction is triggered.
5. Choose the Change deduction based on how early they leave?
   • No, use a fixed deduction for early leaving:
     • Options:
       • Half Day Salary
       • Full Day Salary
       • 1.5 × Daily Salary
       • Custom Multiplier
       • Fixed Daily Rate
     • Enter the applicable deduction amount.
   • Yes, deduct based on how early they left:
     • Options:
       • 0.5 × Hourly Salary
       • 1 × Hourly Salary
       • 1.5 × Hourly Salary
       • Custom Multiplier
       • Fixed Hourly Rate
     • Enter the rate accordingly.
6. Click Save to apply the policy.

B. Setting Up the Late Coming Policy #

Purpose: Deduct salary when employees arrive after the grace period.

Steps:

1. Navigate to My Team > Penalty & Overtime.
2. Select the relevant employee.
3. Set Allowed Late Days – how many late marks are allowed before deductions start.
4. Define Only deduct if they are late by more than – the grace time before deduction applies.
5. Choose the Change deduction based on how late they arrive?
   • No, use a fixed deduction for late arrival:
     • Options:
       • Half Day Salary
       • Full Day Salary
       • 1.5 × Daily Salary
       • Custom Multiplier
       • Fixed Daily Rate
     • Input the fixed deduction amount.
   • Yes, deduct based on how late they arrived:
     • Options:
       • 0.5 × Hourly Salary
       • 1 × Hourly Salary
       • 1.5 × Hourly Salary
       • Custom Multiplier
       • Fixed Hourly Rate
     • Set the desired deduction amount.
6. Click Save to finalize the Late Coming Policy.

C. Setting Up the Overtime Policy #

Purpose: Automate extra pay calculations for work beyond normal hours or on holidays.

Steps:

1. Go to My Team > Penalty & Overtime.
2. Select the employee’s name.

1. Overtime on Working Days #

• Under Overtime on Working Days:
  • Set Overtime considered after – defines the buffer time after the scheduled shift for overtime to begin.
  • Configure Extra Hours Pay by selecting one of the following:
    • 0.5 × Hourly Salary
    • 1.0 × Hourly Salary
    • 1.5 × Hourly Salary
    • Custom Multiplier
    • Fixed Hourly Rate
  • Click Update Details to save.

2. Overtime on Week Offs and Holidays #

• Set rates for overtime on rest days and holidays:
  • Public Holiday Pay and Week Off Pay options:
    • Half Day Salary
    • Full Day Salary
    • 1.5 × Daily Salary
    • Custom Multiplier
    • Fixed Daily Rate
• Select appropriate values from both dropdowns.
• Click Update Details to apply.

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