Assumes an attendance cycle from the 1st to the last day of the month, with salaries paid between the 3rd and 5th of the next month.
Pre-Payroll Setup #
- When: Initial account setup (e.g., April 30 for May payroll).
- Tasks:
- Configure salary structure, deductions, overtime, fines, leave policy, attendance cycle.
- Verify employee data (CTC, tax regime, bank details).
- Why: Ensures accurate calculations.
- Note: Update during staff onboarding.
Monitor During the Month #
- When: Throughout the month (e.g., May 1–31).
- Tasks:
- Employees mark attendance, overtime, submit leave/reimbursement requests.
- Admins review weekly (30 minutes) and approve/reject requests.
- Why: Prevents errors, ensures timely data collection.
Process Payroll #
- When: 1st–3rd of next month (e.g., June 1–3).
- Tasks:
- Verify attendance, leave, overtime, fines, reimbursements, bonuses.
- Let application calculate salaries.
- Why: Validates data before finalization.
Finalize Payroll #
- When: 3rd–5th of next month (e.g., June 3–5).
- Tasks:
- Review calculations, finalize payroll, save payment records.
- Export payment details for bank transfers.
- Why: Locks payroll, prepares payslips.
Share Payslips #
- When: After finalization (e.g., June 5).
- Tasks:
- Generate and share payslips via app/email.
- Why: Promotes transparency.
Mistakes to Avoid #
- Rushing Finalization: Double-check calculations.
- Delayed Payments: Disburse on time.
- Skipping Payslips: Always share payslips.
