A good attendance system has connected parts to make tracking simple and accurate.
Check-In and Check-Out Tools #
- What It Is: Ways to record when shifts start and end.
- Types:
- Mobile Check-In: Employees use an app with secure login.
- GPS Tracking: Geofencing limits check-ins to work locations; Geo tracking follows field staff.
- Purpose: Captures data securely and accurately.
- Example: A technician checks in at a client site using the SalaryBox app, with GPS confirming their location.
Attendance Rules #
- What It Is: Policies for late arrivals, early exits, overtime pay, and minimum hours.
- Purpose: Keeps rules consistent across the team.
- Example: A ₹50 fine for late arrivals after two free passes a month; overtime paid at 1.5x rate.
Shift Management #
- What It Is: Custom schedules for regular or split shifts.
- Purpose: Fits different work patterns, like retail or restaurant hours.
- Example: A restaurant sets split shifts (8 AM–12 PM, 4 PM–8 PM) for waitstaff.
Leave and Permission Tracking #
- What It Is: Records paid/unpaid leaves and short absences.
- Purpose: Ensures correct payroll deductions.
- Example: Two unpaid leave days are taken out of an employee’s salary.
Overtime Tracking #
- What It Is: Tracks hours worked beyond regular schedules (e.g., over 8 hours a day).
- Purpose: Ensures accurate extra pay.
- Example: 2 overtime hours paid at ₹300 (1.5x rate).
Reports and Insights #
- What It Is: Data on attendance, absences, and trends.
- Purpose: Helps plan staffing and improve operations.
- Example: A report shows that 15% of employees are often late, leading to rule changes.
Employee Self-Service Platform #
- What It Is: A tool for employees to view records and request time off.
- Purpose: Makes things transparent and reduces admin work.
- Example: Employees check attendance and request leaves via the SalaryBox app.
