SalaryBox

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Built for SMEs & Startups · 10–500 Employees

Small Business Payroll Software Built for Indian SMEs

SalaryBox is a complete small business payroll software that automates every step of your monthly payroll cycle — attendance to payslip — for businesses with 10 to 500 employees. Process salaries with one click, generate ready-to-upload PF ECR files, calculate ESI, state-specific Professional Tax, Labour Welfare Fund, and TDS on the latest tax regime. Pay full-time staff, contractual workers, and daily-wage employees in the same payroll run. Replace your spreadsheets, eliminate compliance errors, and close month-end in 30 minutes instead of three days.

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4.7 / 5 on Google Play 5,00,000+ Indian SMEs No credit card required
October 2026 Payroll · Run #1
28 employees · ready to disburse
Auto-computed
Anjali Mehta · Senior Designer
Employee ID: SB-018 · Joined Jul 2024
Basic salary₹35,000
HRA + DA₹14,200
LTA + medical₹3,500
PF deduction−₹4,200
PT (Maharashtra)−₹200
TDS−₹1,400
Net take-home₹46,900
PF ECRGenerated ✓
ESIFiled ✓
Form 16Auto ready
1 ClickMonthly payroll run
PF · ESI · PT · LWF · TDSFully automated
10–500Employees on one platform
30 minSetup to first payslip
Why SMEs Switch

Stop Running Payroll on Excel. Start Running It on SalaryBox.

Over 40% of Indian SMEs still process payroll on spreadsheets. Every month it costs hours of HR time, generates calculation errors, exposes the business to compliance penalties, and creates payslip disputes that hurt employee trust. Here's exactly what changes when you switch.

Monthly Payroll Workflow
Excel + Manual
SalaryBox
Salary calculation for 50 employees
✗2–3 days, error-prone
✓One click, 30 minutes
PF ECR file generation
✗Manual format, frequent errors
✓Auto-generated, ready to upload
ESI contributions
✗Threshold checks done by hand
✓Auto-calculated per employee
Professional Tax (multi-state)
✗State slabs looked up manually
✓State-specific PT auto-applied
TDS on latest tax regime
✗Manual updates every Budget
✓Auto-updated, latest regime
Form 16 preparation
✗Days of work at year-end
✓Auto-generated for every employee
Attendance integration
✗CSV exports, manual reconciliation
✓Native — attendance flows to payroll
Payslip distribution
✗Email, print, manual sharing
✓Pushed to staff app instantly
Loans & salary advances
✗Tracked in separate sheet
✓Auto-deducted from salary
Audit trail & compliance reports
✗None or fragile
✓Audit-ready exports anytime
How It Works

Three Steps to Automated Small Business Payroll

From spreadsheet to one-click payroll in under 30 minutes. Your finance team stops doing data entry. Your employees stop chasing payslips. Compliance becomes invisible.

1

Add Employees & Salary Structures

Import your team in bulk from Excel or add them one-by-one from the dashboard. Configure salary structures with HRA, DA, LTA, custom allowances, and grade-specific deductions. Set up each employee's PF, ESI, and PT settings once — SalaryBox handles every monthly cycle automatically.

2

Capture Attendance Automatically

Your team marks attendance via biometric, AI selfie with face verification, GPS geofence, or QR code. Attendance flows directly into payroll — no exports, no CSV uploads, no manual reconciliation. Late marks, half-days, approved leaves, and overtime all calculate automatically.

3

Run Payroll & File Compliance

One click runs payroll for your entire company. PF ECR file generates instantly. ESI contributions, Professional Tax, Labour Welfare Fund, and TDS calculate automatically. Payslips push to the staff app. All compliance reports are audit-ready and exportable to Excel.

Built for Small Businesses

Six Features Every Indian SME Needs
in Their Payroll Software

Every feature below is live in SalaryBox today — verified from the product. One platform that handles full-time employees, contractual staff, and daily-wage workers in the same monthly payroll run.

Attendance Built In, Not Bolted On

Five attendance modes — AI Selfie Punch-In, biometric devices, GPS, QR code, AI Attendance Kiosk. All feed directly into payroll without a single CSV export or manual upload.

Multiple Pay Structures, One Run

Monthly salaries for managers, hourly pay for contractual staff, daily wages for support workers. HRA, DA, LTA, and custom allowances configured once and applied automatically every cycle.

Indian Statutory Compliance — Automated

PF with ready-to-upload ECR files. ESI computed accurately. State-specific Professional Tax for every Indian state. Labour Welfare Fund, TDS on latest regime. Zero manual lookups.

Instant Payslip Generation & Sharing

Run payroll, payslips push to the staff app the same minute. Employees view, download, and share without HR involvement. Form 16 auto-generates at year-end for every staff member.

Leave & Reimbursement Tracking

Custom leave policies — CL, SL, EL, LWP. Mobile applications with manager approvals. Loans and salary advances auto-deduct. Digital-receipt reimbursements integrate inline with payroll.

Multi-Location Ready

Whether you have one office or twenty branches across states, every employee shows in one dashboard. State-specific compliance applies automatically per employee location.

Full Indian Statutory Compliance — Automated

Every Indian payroll deduction is automated, audited, and ready to file every cycle. No spreadsheet lookups, no Budget-update panic, no penalty risk.

PF Provident Fund · ECR file ready
ESI Employee State Insurance
PT All-state slabs covered
LWF State-specific frequency
TDS Latest income-tax regime
Pricing Built for SMEs

Affordable Per-Employee Pricing —
Pay Only for Who You Pay

SalaryBox scales with your business. No per-feature pricing, no hidden modules, no enterprise lock-in. Start with the free trial, upgrade when you're ready, and pay only for the employees you actually run payroll for.

Start Free. Scale Without Surprises.

Most Indian SMEs go live with SalaryBox on the same day they sign up. The free trial gives you full access to attendance capture, multi-employee payroll runs, and complete statutory compliance. Switch from your existing spreadsheet without losing a single salary record.

01Free trial — no credit card required
02Per-employee pricing — scale up or down monthly
03All compliance & payslip features included
04Bulk import from your existing Excel in minutes
05Email + chat support included on every plan
Customer Stories

Indian SMEs Run Payroll on SalaryBox

From 12-person startups to 400-employee mid-sized businesses — owners, HR heads, and finance managers trust SalaryBox to run payroll every month.

“

We were running 60-person payroll on Excel for three years. Every month I lost two days to PF, PT, and TDS calculations. After moving to SalaryBox, our entire month-end now takes one hour. The PF ECR file is ready before I even ask for it.

RK
Rekha Kapoor
Founder · Digital marketing agency
2 days → 1hrmonthly payroll
Zerocompliance errors
“

We had 95 employees across two cities — different PT slabs, mix of full-time and contractual. The previous payroll software charged us extra for each module. SalaryBox does everything in one platform at less than half the cost.

VN
Vineet Nair
Operations Head · Manufacturing SME
50%lower payroll cost
2 citiesone dashboard

Run Your First Payroll on SalaryBox This Month

Set up your team in 30 minutes. Process payroll with one click. Generate PF ECR, ESI, PT, LWF, and TDS in the same run. Free trial, no credit card required.

Start Free Trial See Pricing
  • One-click monthly payroll for 10–500 employees
  • PF ECR, ESI, PT, LWF & TDS automated
  • Attendance + payroll on one platform
  • Mobile payslips on staff app
  • Form 16 auto-generated at year-end
  • State-specific compliance for multi-location SMEs
Frequently Asked Questions

Small Business Payroll — Common Questions

Everything Indian SME owners, HR heads, and finance managers ask before adopting SalaryBox for monthly payroll.

Small business payroll software is a digital platform that automates salary calculation, statutory deduction, payslip generation, and compliance filing for Indian SMEs with 10 to 500 employees. The best small business payroll software handles state-wise Professional Tax, PF with ready-to-upload ECR files, ESI contributions, Labour Welfare Fund, and TDS on the latest income-tax regime — all integrated with attendance data so the entire monthly cycle takes minutes instead of days. SalaryBox delivers all of these in one mobile-first platform with transparent per-employee pricing.
Excel handles the math. SalaryBox handles the math, the compliance, the attendance integration, the payslip distribution, and the audit trail. PF ECR files generate automatically. ESI contributions calculate per employee. Professional Tax applies the correct state slab. Form 16 auto-generates at year-end. Attendance flows directly into payroll without any CSV exports. A typical SME saves 1–3 days every month after switching from Excel.
Yes. All five Indian statutory compliances are fully automated. Provident Fund is calculated per employee with a ready-to-upload ECR file every month. ESI contributions are computed accurately for employees below the wage threshold. Professional Tax uses state-specific slabs for every Indian state. Labour Welfare Fund follows state-specific frequency rules. TDS is calculated on the latest income-tax regime. All compliance reports are audit-ready and exportable to Excel.
Most SMEs are live with their first payroll run within a single business day. The setup involves three steps: import employees from your existing Excel sheet, configure salary structures and allowances per grade, and connect attendance via the mobile app or biometric device. Bulk import handles 100+ employees in minutes. Most SalaryBox customers process their first payroll on the same day they sign up.
Yes. SalaryBox supports monthly, daily, and hourly pay structures in the same payroll run. Full-time employees on monthly salaries with PF, ESI, and TDS deductions. Contractual workers on hourly or daily wages with separate statutory rules. Daily-wage staff with attendance-linked pay calculations. Each grade has its own salary structure, allowance profile, and compliance rules — all run together in one click every month.
Yes. Form 16 (and the renamed Form 130 from April 2026) generates automatically for every employee at the end of the financial year. All TDS deductions made through the year are tracked, and the form is ready to download and share without any manual data entry. Employees can also access their Form 16 directly from the staff app.
Indian payroll software typically costs between ₹40 and ₹200 per employee per month, depending on features and employee count. SalaryBox uses transparent per-employee pricing with all compliance and payslip features included on every plan — no module surcharges, no hidden costs, no enterprise lock-in. Visit the pricing page for the latest plan details. Most SMEs find SalaryBox more affordable than running payroll on Excel after accounting for HR time and compliance penalty risk.
Yes. The moment your monthly payroll closes, payslips push to every employee's mobile app instantly. Employees view their payslip, download a PDF, and share it as needed — no email distribution, no print queue, no HR chasing. The same app shows their leave balance, attendance history, salary structure, and Form 16 at year-end.
Yes. SalaryBox is built for multi-location SMEs. Whether you operate from one office or twenty branches across states, every employee is visible in one consolidated dashboard. State-specific compliance — Professional Tax slabs, Labour Welfare Fund frequency, and local holiday calendars — applies automatically per employee based on their work location. Run payroll per branch or for the entire company in one click.
Yes. Start a free trial without a credit card. The trial includes full access to attendance capture, multi-pay-structure payroll runs, complete statutory compliance for PF, ESI, PT, LWF, and TDS, instant payslip generation, and the mobile staff app. Most Indian SMEs run their first real payroll on the same day they sign up. No setup fees, no module charges, no hidden costs.