Every Payroll Calculator Indian HRs Need
PF, ESI, TDS, Professional Tax, salary breakup, and payslip generator — all on one page, in the order you use them.
Indian payroll involves multiple interdependent calculations — provident fund, ESI contributions, professional tax, TDS, and finally the salary slip. Most HR managers jump between separate tools every month. This page brings every payroll calculator together in the order you actually use them — from CTC breakup to payslip generation.
Payroll Rates at a Glance
Current statutory rates for FY 2026-27
Last verified October 2026 · salarybox.in
Break Down Your Salary Structure
Every payroll cycle starts here. CTC includes employer PF, ESI, gratuity, and other costs the employee never sees. This calculator breaks down a CTC into what actually lands in the bank account after all deductions.
| Component | ₹25,000 CTC | ₹50,000 CTC |
|---|---|---|
| Basic (50%) | ₹12,500 | ₹25,000 |
| HRA (40% of Basic) | ₹5,000 | ₹10,000 |
| Special Allowance | ₹4,500 | ₹9,500 |
| Employer PF (12%) | ₹1,500 | ₹3,000 |
| Employer ESI (3.25%) | ₹813 | N/A |
| Gross Salary | ₹22,000 | ₹44,500 |
| Employee PF (12%) | −₹1,500 | −₹3,000 |
| Employee ESI (0.75%) | −₹165 | N/A |
| Professional Tax | −₹200 | −₹200 |
| Approx. In-Hand | ₹20,135 | ₹41,300 |
Actual amounts vary by structure, state, and tax declarations. Use the calculator for exact figures.
Calculate Statutory Deductions
Three mandatory deductions: Provident Fund, ESI, and Professional Tax. EPFO charges 5–25% damages for late PF deposits. These calculators ensure every deduction is right before you process the payslip.
PF Calculator
Employee + employer PF with EPF/EPS split and EDLI breakdown.
CalculateESI Calculator
Check eligibility and calculate employee + employer ESI contributions.
CalculateProfessional Tax Calculator
State-wise PT calculation based on salary slab rules.
Calculate| Component | Rate | Paid By | Goes To |
|---|---|---|---|
| Employee PF | 12% of Basic + DA | Employee | EPF account |
| Employer EPF | 3.67% of Basic + DA | Employer | EPF account |
| Employer EPS | 8.33% of Basic + DA | Employer | Pension (cap ₹15K) |
| EDLI | 0.50% | Employer | Insurance |
| Admin | 0.50% | Employer | EPFO admin |
Max EPS: ₹1,250/month (8.33% of ₹15,000 ceiling).
| Parameter | Detail |
|---|---|
| Eligibility | Gross ≤ ₹21,000/month |
| Employee | 0.75% of gross |
| Employer | 3.25% of gross |
| Total | 4% of gross |
| Filing | 15th of following month |
| State | Max PT/Month | Above Salary |
|---|---|---|
| Maharashtra | ₹200 | ₹10,000 |
| Karnataka | ₹200 | ₹15,000 |
| Telangana | ₹200 | ₹15,000 |
| West Bengal | ₹150 | ₹10,000 |
| Gujarat | ₹200 | ₹12,000 |
| Tamil Nadu | Nil | — |
Calculate TDS on Salary
TDS is deducted monthly based on projected annual income. The New Tax Regime is default from FY 2024-25. Deposit with the government by the 7th of the following month.
| Income Slab | New Regime | Old Regime |
|---|---|---|
| Up to ₹4L | Nil | Up to ₹2.5L: Nil |
| ₹4L – ₹8L | 5% | ₹2.5L – ₹5L: 5% |
| ₹8L – ₹12L | 10% | ₹5L – ₹10L: 20% |
| ₹12L – ₹16L | 15% | Above ₹10L: 30% |
| ₹16L – ₹20L | 20% | |
| ₹20L – ₹24L | 25% | |
| Above ₹24L | 30% |
New: Std. deduction ₹75K, rebate u/s 87A to ~₹12.75L. Old: 80C (₹1.5L), 80D, HRA, LTA. Verify — may update in Budget.
Generate the Salary Slip
The final output of every payroll cycle. Under the Payment of Wages Act, employers must provide a salary slip showing every component and deduction.
Key Payroll Changes — New Labour Codes 2025-26
Basic salary must be ≥50% of CTC. PF and gratuity contributions increase, take-home may decrease. Check impact →
Higher basic = higher PF contribution base = higher employer costs. Recalculate PF →
Allowances exceeding 50% of total remuneration now count as wages for PF, ESI, bonus, and gratuity.
Annual leave encashment now possible (not just at exit). Calculate →
Monthly Payroll Compliance Deadlines
| Deadline | What's Due |
|---|---|
| 7th | TDS deposit |
| 15th | PF (ECR) filing + payment |
| 15th | ESI contribution filing |
| 21st | GSTR-3B (if applicable) |
| By state | Professional Tax deposit |
| 31 Jan | Form 24Q — Q3 |
| 15 Mar | Advance tax — 4th installment |
| 31 May | Form 24Q annual |
Late PF? EPFO charges 5–25% p.a. damages. Check penalty →
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