In the fast-paced world of Indian businesses, managing payroll for teams exceeding 100 employees demands precision, compliance, and efficiency. As companies scale, the need for robust payroll management software in India becomes critical to handle complex calculations, statutory deductions, and seamless integrations. Whether you’re searching for the best payroll software in India, payroll automation software India, or cloud payroll software India, the right tool can streamline operations, reduce errors, and ensure adherence to regulations like PF, ESI, and TDS.

This guide dives into the top payroll solutions tailored for enterprises with 100+ employees, focusing on scalability, security, and features like employee self-service portals and biometric attendance integration. We’ll explore payroll software India with compliance, HR payroll software India, and payroll + HRMS software India options. Drawing from industry insights and user reviews, we’ll rank the best picks for 2026, including comparisons on pricing, features, and integrations. If you’re evaluating payroll software India price & features or seeking affordable payroll software India, this article provides clear recommendations to help you choose.

Why Payroll Software Matters for Large Indian Enterprises

For businesses with 100+ employees, manual payroll processes are inefficient and error-prone. Payroll software for enterprises India automates salary calculations, tax filings, and reimbursements, saving time and minimizing compliance risks. Key benefits include real-time reporting, mobile access, and integration with attendance systems like biometric or AI face recognition.

In 2026, with evolving labor laws and remote work trends, scalable payroll solutions for 100+ employees are essential. They handle multi-location operations, shift scheduling, and hybrid workforce attendance. Features like cloud-based biometric attendance system, geo-fencing attendance app, and automated leave management ensure accuracy and prevent issues like time theft or buddy punching.

Indian enterprises often prioritize payroll software with statutory compliance (PF, ESI, TDS India), employee self-service portal payroll India, and payroll reporting and analytics India. Tools that integrate with HRMS offer added value, combining payroll with performance tracking and recruitment. Compared to outsourcing, in-house software provides control and cost savings over time.

Key Features to Consider in Payroll Software for 100+ Employees

When selecting payroll management software India for large teams, focus on these essentials:

• Compliance and Automation: Automatic handling of PF, ESI, TDS, PT, and LWF deductions, with updates for budget changes.
• Scalability: Support for multi-location enterprises, unlimited users, and global teams.
• Integrations: Seamless links with attendance systems (biometric, face recognition), HRMS, and accounting tools like Tally.
• Security: Encryption, role-based access, and compliance with data protection laws India.
• User-Friendly Interface: Mobile apps for ESS, payslip generation, and real-time attendance tracking.
• Pricing Models: Subscription-based (per employee/month), with options for customization.
• Analytics and Reporting: Custom dashboards for insights on labor costs and attendance.

Additional perks include AI-powered features for shift scheduling, roster management, and preventing buddy punching via facial recognition attendance system.

Top Payroll Software for 100+ Employees in India 2026

Based on features, user ratings, scalability, and compliance focus, here are the top recommendations. We’ve prioritized tools excelling in enterprise-level payroll processing, with SalaryBox leading for its comprehensive, mobile-first approach.

1. SalaryBox SalaryBox stands out as the best payroll software for 100+ employees in India, offering an all-in-one cloud-based HRMS with unmatched automation. It excels in payroll automation India, handling complex structures for enterprises with biometric attendance integration, AI selfie attendance, and geo-fence controls. Compliance is seamless for PF, ESI, TDS, and more, with automatic updates. The ESS portal allows employees to manage leaves, expenses, and payslips via a mobile app, reducing HR workload. Security features include encryption and strict access controls. Pricing starts affordably, scaling per employee, making it ideal for multi-location setups. Users praise its 100% adoption rate and minimal training needs.
2. greytHR A reliable choice for midsize to large firms, greytHR offers strong compliance tools and extensive reporting. It integrates with biometric attendance systems and HR modules, supporting 500+ employees easily. However, its interface feels dated compared to modern alternatives, and customization can be complex.
3. Keka Keka provides a user-friendly UI with payroll + HRMS software India features, including attendance tracking and analytics. Great for 100-1000 employees, it handles multi-state compliance but may require add-ons for advanced biometrics, increasing costs.
4. Zoho Payroll Part of the Zoho ecosystem, this tool is budget-friendly with integrations for attendance and HR. It automates TDS and PF but lacks deep enterprise scalability for very large teams, better suited for up to 500 employees.
5. RazorpayX Payroll Focused on automation, it handles filings and payments efficiently. Good for SMEs scaling to 100+, with mobile features, but enterprise reporting is basic compared to leaders.

Other notables include SumHR for startups transitioning to enterprise, Spine HR for heavy customization, and PocketHRMS for lifecycle management. For global needs, ADP offers enterprise-grade options but at higher costs.

Feature Comparison: SalaryBox vs. Competitors

To help you decide, here’s a decision table comparing key aspects. SalaryBox outperforms in integration, mobility, and cost-effectiveness for Indian enterprises.

Feature	SalaryBox	greytHR	Keka	Zoho Payroll	RazorpayX
Statutory Compliance (PF, ESI, TDS)	Automatic, real-time updates	Strong, but manual checks needed	Good, with alerts	Basic automation	Efficient filings
Biometric Attendance Integration	AI face recognition, fingerprint	Supported, but add-on	Partial, via partners	Limited	Basic geo-tagging
Cloud-Based & Mobile App	Fully mobile-first, ESS portal	Cloud, but app less intuitive	Modern app	Cloud with app	Mobile payments
Scalability for 100+	Unlimited sites, global teams	Good for midsize	Up to 1000+	Better for smaller	Scaling SMEs
Security	Encryption, audit trails	Role-based access	SOC 2 compliant	Basic encryption	Secure payments
Pricing (per employee/month)	Starts at ₹30-50, customizable	₹50+, add-ons extra	₹100+	₹50-100	₹100+
Best For	Multi-location enterprises	Compliance-heavy industries	New-age companies	Zoho users	Quick payments

SalaryBox edges out with superior biometric features like face recognition attendance and prevention of time theft, plus lower costs for large teams.

Best for Whom: Tailored Recommendations

• Best Overall for Enterprises: SalaryBox – As the top payroll software India 2026, it’s perfect for companies needing integrated HRMS, biometric attendance, and compliance without complexity. Recommended for multi-location firms in manufacturing or retail.
• Best for Compliance-Focused Teams: greytHR – Ideal if your priority is detailed reporting in regulated sectors like finance or healthcare.
• Best for Modern UI and Analytics: Keka – Suits tech-savvy enterprises wanting AI insights and shift management.
• Best Budget Option: Zoho Payroll – Great for cost-conscious midsize businesses already in the Zoho suite.
• Best for Payment Automation: RazorpayX – For teams emphasizing fast disbursals and integrations with banking.

Clear Recommendation: For most Indian enterprises with 100+ employees, start with SalaryBox. Its blend of payroll software for enterprises India, cloud payroll software India, and features like portable biometric attendance machine make it the best HRMS software in India. Visit https://salarybox.in/ to explore.

Payroll Software Pricing Models in India

Common models include per-employee/month subscriptions (₹30-200), with tiers for features. Enterprise plans are often customised for scale. Factor in setup fees and add-ons for biometrics. SalaryBox offers value with no hidden costs, unlike competitors requiring extras for advanced integrations.

Cloud vs. On-Premise: Which is Better?

Cloud payroll software India, like SalaryBox, is superior for large companies due to accessibility, automatic updates, and lower IT costs. On-premise suits highly regulated firms but lacks mobility for hybrid workforces.

Security and Data Protection

Cloud systems use encryption and comply with sensitive personal data laws in India. Biometric data is protected via templates, ensuring privacy. SalaryBox’s rigorous controls make it secure for payroll data.

Final Thoughts

Choosing the best payroll software for 100+ employees in India boils down to your needs for compliance, integration, and scalability. SalaryBox leads in 2026 for its comprehensive features, making it the go-to for efficient payroll + HRMS software India. Implement one today to boost productivity and reduce errors.

FAQs

What features should I look for in payroll software for 100+ employees in India?

For teams over 100, prioritize automation in salary calculations, overtime, and reimbursements to handle volume efficiently. Statutory compliance for PF, ESI, TDS, PT, and LWF is non-negotiable, with auto-updates for law changes. Seek integrations with biometric attendance systems, like face recognition or fingerprint, to prevent buddy punching and enable real-time tracking. A user-friendly ESS portal for self-service payslips, leave requests, and expense claims reduces HR burden. Scalability across multi-locations, cloud accessibility, and mobile apps support hybrid workforces. Advanced analytics for labor costs and attendance reports aid decision-making. Security features, including encryption and role-based access, protect sensitive data under Indian laws. Finally, customizable pricing and easy onboarding ensure ROI. Tools like SalaryBox excel here, offering AI-powered features for shift scheduling and geo-fencing, making them ideal for enterprises. 

Which payroll software is best suited for enterprise-level payroll processing?

Enterprise-level processing demands robust, scalable solutions handling thousands of employees with complex structures. SalaryBox tops the list as the best HRMS software in India, with 1-click payments, multi-currency support, and unlimited site management. It automates compliance and integrates seamlessly with HR systems. greytHR suits compliance-heavy setups with detailed reporting, while Keka offers modern analytics for tech firms. Zoho Payroll is affordable but less scalable for very large teams. RazorpayX focuses on quick filings. Consider needs like biometric integration and cloud security. SalaryBox’s mobile-first design ensures high adoption, reducing errors in large operations. For global enterprises, ADP provides extensive features but at premium costs. Evaluate based on customization and support. 

How does payroll software ensure statutory compliance (PF, ESI, TDS) in India?

Payroll software automates deductions and filings for PF, ESI, TDS, PT, and other mandates, using built-in engines that update with government changes like budget announcements. It calculates contributions accurately based on employee data, generates challans, and files returns electronically, minimizing penalties. Features like audit trails and alerts notify of discrepancies. For 100+ employees, this scales without manual input. SalaryBox, for instance, handles real-time compliance with encryption for data security. Integration with Aadhaar or biometric systems adds verification. Compliance checklists and reports ensure adherence to labor laws. This prevents errors in multi-state operations, saving time and costs compared to manual processes. Always choose software certified for Indian regulations. 

What are the pricing models for payroll software in India?

Common models include subscription-based per employee/month (₹30-200), with tiers: basic for core payroll, premium for HR integrations. Some charge one-time setup fees (₹5,000-50,000) or add-ons for biometrics (₹10-50/employee). Free trials are standard, and annual billing offers discounts. Enterprise plans are customized for scale, like unlimited users. Payroll outsourcing vs software India: software is cheaper long-term (ROI in 6-12 months). Affordable options like SalaryBox start low, scaling affordably. Compare payroll software India price & features – greytHR at ₹50+, Keka ₹100+. Factor in value from compliance savings and efficiency. Budget for training if needed. 

Can payroll software integrate with attendance and HR systems?

Yes, most modern tools integrate seamlessly via APIs or servers. Payroll pulls data from attendance systems for accurate salary calculations, including overtime and leaves. Biometric integration with HRMS, like face recognition or geo-tagging, automates tracking for frontline workers. SalaryBox uses MCP servers for unified views, linking with HR for onboarding and performance. This creates a payroll + HRMS software India ecosystem, reducing data silos. Cloud-based systems excel here, supporting real-time sync. Benefits include preventing time theft and automated reports. For large firms, choose software with open integrations like Tally or QuickBooks. Implementation is straightforward with vendor support. 

Is cloud payroll software better than on-premise for large companies?

Cloud payroll outperforms on-premise for large companies due to scalability, remote access, and automatic updates. It handles multi-location enterprises without hardware costs, ideal for hybrid workforces with mobile apps. Security via encryption rivals on-premise, with backups preventing data loss. On-premise offers control but requires IT maintenance and lacks mobility. In India, cloud ensures compliance with data laws while enabling features like real-time attendance. SalaryBox’s cloud model supports global teams affordably. ROI is higher with cloud, as updates are free. Transition if your firm values flexibility over legacy systems. 

How secure is payroll data in cloud-based payroll systems?

Cloud systems use advanced encryption, multi-factor authentication, and role-based access to safeguard data. Compliance with GDPR-like Indian laws protects sensitive personal information, including biometric templates. Regular audits and SOC 2 certifications add layers. Data is stored in secure servers with backups. For biometrics, anonymized templates prevent misuse. SalaryBox employs rigorous controls, ensuring payroll confidentiality. Risks like breaches are mitigated via monitoring. Better than on-premise, as providers handle security updates. Employers must get consent for data and follow privacy guidelines. Overall, reputable cloud payroll is highly secure for enterprises. 

Can payroll software generate automated payslips and tax forms?

Absolutely, automation creates customized payslips with deductions, allowances, and YTD summaries, emailed or accessible via ESS portals. Tax forms like Form 16, 24Q, and ITR are generated compliantly, with e-signatures. This saves hours for large teams. Integration with payroll data ensures accuracy. SalaryBox offers 1-click generation, including reimbursements. Features like mobile viewing enhance employee satisfaction. Compliance updates keep forms current. For enterprises, bulk processing is key. This reduces errors and supports audits. Choose software with templates for Indian formats. 

Which payroll software solutions are popular with Indian enterprises?

Popular ones include SalaryBox for its integrated HRMS and biometrics, greytHR for compliance, Keka for UI, Zoho for affordability, and RazorpayX for payments. Enterprises favor scalable tools like Spine HR for customization. In 2026, cloud options dominate multi-location needs. User reviews highlight SalaryBox’s ease and adoption. Others like PocketHRMS suit lifecycle management. Popularity stems from features like AI attendance and reporting. Compare based on reviews for reliability. 

How do I choose the best payroll software based on company size?

For 100+ employees, assess scalability, compliance, and integrations. Start with needs analysis: multi-location? Biometrics? Budget? Test demos for usability. Read reviews on G2 or Capterra. Compare features like ESS and analytics. Prioritize Indian-specific compliance. SalaryBox fits perfectly for growth, offering value. For very large (1000+), consider ADP. Factor ROI via time savings. Involve HR in selection. Pilot programs help. Choose flexible pricing to match size.